Administrative Assistant Job at Belcan, Devens, MA

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  • Belcan
  • Devens, MA

Job Description

Benefits:

* Medical with prescription, Dental, Vision from hire date

* Flexible Spending Accounts (Health Care FSA and Dependent Care FSA)

* 13 paid holidays annually, 10 days of vacation and 5 sick days

* Annual Cash Incentive Plan (bonus)

* $50,000 Life Insurance Policy from hire date

* 401k with company match of 5%

* Employee Assistance Program

* Optional Personal Accident Insurance

* Free Will Preparation

* Retirement Income Account

* EY Financial Planning Program

* Education (tuition) Reimbursement

Job Description:

With limited supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.

Responsibilities:

* Provides senior level site administrative support.

* Completes well-defined work assignments and actively participate in hands-on projects and/or special assignments.

* Organizes, scans and files important records with careful attention to detail

* Enters relevant information from these records into databases

* Files and scans cross-functional documents required to maintain per federal, state, and aerospace industry regulations; ensures adherence to requirements and advises management on needed actions.

* Complies with Government/Commercial Practices Manual (GPM/CPM) policies and procedures.

* Compiles and distributes supply chain reports to necessary stakeholders internally and externally.

* Ability to interpret data identify metrics needing improvement.

* Resolves document discrepancies by mediating supplier/manufacturing issues.

* May facilitate the resolution of issues by arranging and participating in conferences between suppliers and company personnel.

* Maintains accurate system data for the supply chain function.

* Monitors supply chain performance reports and advises appropriate personnel of underperforming metrics that may impact supply chain performance.

* Contributes to team effort by accomplishing related results as needed. Work assignments may include cross-functional or project team responsibilities (e.g., continuous improvement).

* Coordinates cross-functional admin activities with Quality Assurance, Manufacturing, Purchasing, Engineering, Inventory Control, Shipping/Receiving, and Contract Administration.

* Tracks office and kitchen supplies. Reorders as needed.

* Follows all relevant safety and communication protocols

* Uses Microsoft Office products including Word and Excel routinely to track progress and communicate.

* Provides support for visitors to the site, such as booking conference rooms & ordering lunches

* Keeps lobby area in order. May assist visitors with signing in

* Assists with tracking items stored off-site

* Annually, boxes up prior year records

Requirements:

* High school diploma / GED

* Ability to work effectively with others and be a participative team player.

* 7 years related office experience

* Familiarity with Microsoft Office products

* Experience using a spreadsheet

* Education certificate in applicable functional area preferred.

* Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.

* Ability to accurately type 55 wpm, where applicable.

* Personal computer skills required.

* Must demonstrate effective verbal, written and interpersonal communication skills.

Job Tags

Contract work, Work at office, Flexible hours,

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