Administrative Assistant Job at Infojini Inc, Diamond Bar, CA

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  • Infojini Inc
  • Diamond Bar, CA

Job Description

REQUIRED QUALIFICATIONS

 Minimum typing speed of 30 net words per minute.

 At least one year of experience working in a financial or accounting environment, including

experience with data entry, reviewing and processing vendor/claim invoices for accuracy.

 Experience working on finance-related clerical records such as invoices and claims, with the ability to

reconcile and resolve discrepancies.

 Good communication skills, with ability to interact with agency employees to obtain and/or clarify

information concerning credit card payments.

 Excellent organizational skills, including ability to scan and file documents in alphabetical, numerical,

chronological and subject matter order.

 High level of proficiency with Microsoft Office.

 Demonstrated ability to meet deadlines with accuracy and excellent attention to detail.

EXAMPLE OF JOB DUTIES

 Examines invoices and other supporting fiscal documents for payment requests and other claims.

 Verifies payment approval and account codes to ensure invoices and credit card payments are

properly authorized with correct coding.

 Reviews and reconciles company credit card statements with supporting documents.

 Contacts agency employees or vendors to obtain clarification on credit card transactions, claims or

payments.

 Scanning and indexing hard-copy records into the document management system.

 Operates computer, typewriter, calculator, and a variety of automated data processing office

  • equipment.

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