Job Description

Administrative Assistant

An Investment Management company is seeking a highly motivated and productive Administrative Assistant to deliver best in class administrative support. The right individual for this role will have meticulous attention to detail and embody our culture and values. As an Administrative Assistant you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach. To be successful in this role, you will need to be flexible, highly confidential with information and exercise appropriate judgment/discretion. This position is expected to be onsite as our executive team primarily work from our headquarters located in Jersey City.
About the opportunity:
Start Date: ASAP
Assignment Length: Temporary to hire
Schedule: Monday to Friday
Hours: 8:30am-5:30pm EST
Setting: 5 days onsite
Responsibilities:
Assist in all aspects of meeting scheduling and preparation
Maintain strict confidentiality in all business and personnel matters
Manage miscellaneous tasks, projects, requests, and events as they arise
Arrange travel by developing itineraries and agendas
Answer calls and provide accurate and detailed messages
Track, organize, and submit expense reports
Manage miscellaneous tasks, projects, requests, and events as they arise
Review and respond to a variety of email communications
Be upbeat, fun, and a good representative of firm culture
Qualifications:
1-5 years of relevant experience in an Executive Assistant, Administrative Assistant, or coordination role; prior experience supporting C-level executives is strongly preferred
Expertise at managing logistics, meeting deadlines, & navigating competing priorities
Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
Excellent interpersonal skills and the ability to build relationships easily and with authenticity
Ability to handle sensitive and confidential information in a discreet and professional fashion
Proficient in Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Desired Skills:
Associate or bachelor's degree

Job Tags

Temporary work, Immediate start, Flexible hours, Monday to Friday,

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