Job Description

Are you highly organized and ready to take on a dual-role supporting both executives and office operations? Our client, a leading consulting firm with impressive clients and a growing business is looking for an Administrative Office Manager to join their team! They are looking for a driven candidate to coordinate and manage the general operations of their headquarters while providing administrative support to the team and executives. Are you looking for a challenging, exciting, and growth opportunity? Apply now!

Responsibilities:

• Provide administrative support to the team by managing calendars, scheduling meetings, and handling critical communications.
• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Organize travel, appointments, and agendas for department managers and staff.
• Serve as the first point of contact for visitors, deliveries, and general inquiries; manage office supplies, vendor relationships, and facility maintenance.
• Coordinate logistics for office events, meetings, and company-wide initiatives.
• Support new hires with onboarding, including working with IT to ensure they are set up with the necessary hardware and software.
• Handle customer inquiries promptly and professionally, ensuring issues are resolved and customers are satisfied.
• Collaborate with Marketing, Sales, Operations, and Support teams to facilitate smooth information flow and internal communication.
• Manage additional projects as assigned by the leadership team.

Qualifications:

• Minimum 3+ years of experience in an administrative assistant, executive assistant or office/operations manager role within a fast-paced environment.
• Bachelor’s degree preferred; high school diploma or equivalent required.
• Ability to thrive in a fast-paced, dynamic environment with changing priorities.
• Strong organizational, time-management, and project management skills.
• High proficiency in Microsoft Office Suite (Spreadsheets, Documents, Presentations).

Please submit your resume for consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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