Job Description

ADMINISTRATIVE ASSISTANT WITH LEADING FINANCIAL EDUCATION NON-PROFIT

POSITION OVERVIEW

Next Gen Personal Finance (NGPF) is looking for a highly organized and proactive Administrative Assistant to help keep our team running smoothly. From making the office feel welcoming to coordinating travel, managing supplies, and supporting internal systems, you’ll be the go-to person for getting things done behind the scenes. You’ll thrive in this role if you enjoy variety, take pride in the details, and love helping others succeed.

LOCATION

This is a local position based in the San Francisco Bay area. NGPF has a hybrid work policy – local team members work from our Burlingame office two days (Tuesday/Thursday) a week. The administrative assistant should be a champion of the in-office days!

BACKGROUND

Next Gen Personal Finance (NGPF) is a well funded nonprofit on a mission to ensure that every U.S. high school student takes a personal finance course before they graduate (Mission 2030). We provide free, high-quality curriculum, professional development, and support to educators nationwide, helping them teach students how to manage money and make informed financial decisions.

More than 120,000 educators rely on NGPF resources with a market size expected to triple in the next several years as 20 new states are requiring students to take a personal finance course. We are a small but mighty team that values collaboration and a shared commitment to expanding access to financial education. Our work is fast-paced, meaningful, and driven by the impact we can have on the next generation. To learn more about who we are and what we do, visit ngpf.org .

RESPONSIBILITIES INCLUDE:

TEACHER SUPPORT

• Track eligibility for programs such as graduate credits, stipends, and grants
• Help manage teacher-facing materials (e.g., gift card fulfillment, plaque orders, shipping)
• Help with account creation and troubleshooting

DATA ENTRY AND REPORTING

• Perform data entry and spreadsheet tasks, including pulling data from NGPF’s internal database
• Monitor deadlines and submissions for program renewals

TEAM OPERATIONS & EVENT SUPPORT

• Assist with logistics for team events, off-sites, and special visits
• Support teammates with booking travel and accommodations for work-related trips
• Help administer team benefits: monitor PTO balances, stipends, and paperwork for leaves or time off
• Manage onboarding/offboarding logistics, including software access
• Be a go-to person for “getting things done” across the team

OFFICE AND FACILITIES COORDINATION

• Maintain a welcoming and organized office, including weekly team lunches, snack and beverage stocking, and light cleaning/organization
• Manage inventory, ordering, receiving, and storing office and event supplies

QUALIFICATONS

• At least 3 years of professional experience in administrative support, operations, customer service, or a similar logistics-oriented role
• Strong organizational skills and attention to detail
• Clear, professional communication skills and a friendly, team-oriented mindset
• Proactive and resourceful, with a willingness to take initiative and solve problems independently
• Comfortable using basic tech tools like Google Workspace and spreadsheets (no advanced data skills required)
• Open to candidates with less experience who have strong organizational skills and a service-oriented mindset

COMPENSATION & BENEFITS

The salary for this role is $65,000 - $80,000 commensurate with experience. A comprehensive benefits package includes, but is not limited to: health insurance, 401(k) matching contribution, 18 paid vacation days (on top of 12 company-wide holidays), 12 weeks of paid parental leave, and various smaller benefits. 

START DATE

Ideal start date on or before August 1, 2025

HOW TO APPLY

Please submit a resume and cover letter to [email protected] . Applications will be reviewed on a rolling basis, so early submissions are encouraged.

NGPF is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, gender, sexual orientation, gender identity, national origin, veteran or disability status.

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