Job Description

Company

Our client is a privately held real estate investment and management firm founded over 75 years ago. Alongside its clients, institutional investors, family offices and financial institutions the company owns and invests across a range of strategies, property types and asset classes including multifamily, industrial, office and retail. Currently, the firm owns and operates 6M SF of real estate nationwide.

Role

Reporting directly to the firm’s Property Accountant, the Bookkeeper will provide accounting and financial support services and be responsible for accounts payable, accounts receivable, bank reconciliations, and maintaining the general ledger with occasional ad hoc project work in one or more areas of property accounting. The ideal candidate will have prior bookkeeping experience with commercial real estate investments and management.

Location

Bergen County, New Jersey

Responsibilities

• Accounts receivable and accounts payable.
• Review and validate invoices received.
• Handle inbound and outbound phone calls related to payables validation and receivables collections.
• Update and create vendor records in the system.
• Initiate workflow and approval processes.
• Process invoices daily – check their accuracy, verify approval, enter into the system, and prepare them for issuing of payment.
• Accurate invoice coding to proper general ledger accounts.
• File invoices and maintain organized vendor files.
• Review invoice submissions from subcontractors to ensure compliance with contract provisions and budgetary limits.
• Examine unbilled costs and unpaid invoices on a monthly basis to maximize billing and collections.
• Reconcile bank statements.
• Respond to all vendor inquiries.
• Assist in W-9 processing.
• Assist with other ad hoc projects, as needed.

Qualifications

• Familiar with accounting software, MRI preferred.
• 3+ years of experience in accounts payable and accounts receivables processing.
• Previous commercial real estate bookkeeping/accounting experience is required.
• Proficient in Microsoft Office (especially Excel).
• Excellent attention-to-detail and accuracy in data entry and record keeping.
• Customer relations experience a plus.
• Strong organizational skills to manage multiple tasks and deadlines effectively.

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