Job Description

Adecco Permanent Recruitment is hiring for a Corporate Administrative Assistant, Leadership Support. Our client is a global manufacturer and offers an excellent culture and benefits.

This role requires a detail-oriented professional who can efficiently support senior leadership while overseeing travel and expense management. The ideal candidate will have excellent organizational skills, the ability to anticipate executive needs, and experience in corporate travel and expense management. This is an on-site position requiring five days a week of in-office presence.

Senior Leadership Support:

• Serve as the central point of contact for senior leader’s schedules, meetings, and communications.
• Prepare and manage senior leadership-level documents, reports, and presentations.
• Arrange travel for senior leadership, including flights, hotel accommodations, and transportation, ensuring itineraries are efficient and aligned with their schedules.
• Handle sensitive and confidential information with utmost discretion.
• Coordinate schedules and arrange resources for all major site meetings and events.
• Performs additional duties as assigned by leadership.

Travel and Expense Management:

• Oversee the company’s travel and expense (T&E) processes and policies, ensuring compliance with organizational policies
• Collaborate with finance and HR teams to refine and enforce travel and expense policies.
• Monitor and analyze travel and expense data to identify cost-saving opportunities and improve efficiency.
• Train employees on (T&E) system
• Review expense reports as needed per (T&E) auditor

Office Leadership:

• Manage the day-to-day operations of the office, ensuring a productive and professional environment.
• Coordinate office logistics, including supplies, equipment, and vendor relationships.
• Provide guidance and mentorship to administrative staff, ensuring high performance and professional development.
• Oversee various programs
• Has 1 Direct Report

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience in executive support, office management, or travel/expense administration.
• Familiarity with travel booking platforms and expense management software (e.g., Concur).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain discretion and professionalism while handling sensitive information.
• Strong analytical skills to monitor budgets and expense trends.

Required Skills

• Leadership skills.
• Proactive problem-solving and decision-making abilities.
• High level of accountability and ability to work independently.
• Customer-focused mindset with a collaborative attitude.
• Proficiency in Microsoft Office Suite and relevant travel/expense tools.
• Ability to function well in a high-paced and at times stressful environment.
• Bilingual in Spanish / English is a plus

Benefits include: Medical, Dental and Vision insurance (start on day 1), 401k match, PTO, paid holidays

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:​

*The California Fair Chance Act*

Los Angeles City Fair Chance Ordinance​*

Los Angeles County Fair Chance Ordinance for Employers​*

San Francisco Fair Chance Ordinance​

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