Job Description

Job Overview: Eight Eleven and our Family of Companies are seeking a detail-oriented and

dynamic Event Coordinator to oversee the planning, coordination, and execution of tradeshows

and external client events for all our brands. This individual will be responsible for ensuring

seamless event operations, from initial concept through post-event analysis. The ideal candidate

will possess strong organizational skills, excellent communication abilities, and a passion for

delivering exceptional event experiences that align with client objectives.

Responsibilities:

Event Planning & Strategy

• Collaborate with each company stakeholders to understand event objectives, target
• audience, and branding requirements for each conference.
• Develop comprehensive event plans, including timelines, budgets, and resource
• allocations.
• Identify appropriate venues, manage vendor relationships, and negotiate contracts for
• event space for happy hours, parties or private dinner accommodations as well as hotel
• block contracts.
• Partner with Marketing team for all event marketing items, including but not limited to:
• communicating sponsorships and attendance via social and direct marketing, managing
• RSVP lists for client events, swag items & branding material.
• Research competitor participation in events including trade shows, conferences,
• vendor/integrator meetings, etc.
• Evaluate the success of events through post-event reporting, client feedback, and
• performance metrics
• Track budgets for events and report to stakeholders and exec team for future metrics
• and analysis

Tradeshow Coordination

• Coordinate participation in industry tradeshows, including badge purchasing, logistics,
• and attendance internally & externally.
• Manage exhibit preparation & purchasing of design, layout & branding.
• Ensure all materials, promotional items, and marketing collateral are prepared and
• delivered on time.
• Track and report on lead generation and other performance metrics from tradeshow
• participation.
• Communicate with external stakeholders, including event organizers, vendors, and
• partners, to ensure smooth execution.• On-site management, will oversee event setup and execution, ensuring that all logistics
• run according to plan.
• Troubleshoot any issues or challenges that arise during the event and resolve them
• promptly to ensure a smooth experience.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field
• (preferred).
• 0 - 2 years’ experience working in event planning, meeting planning and/or marketing.
• Extremely passionate about the corporate events industry and desire to grow with the
• company.
• Strong project management skills and the ability to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with vendors and internal teams as well as ability to work both cindependently and as part of a team.
• Ability to think creatively and problem-solve in fast-paced environments.
• Ability to travel as needed for on-site event coordination.
• Knowledge of industry trends, event technologies, and marketing strategies.
• A customer-first mindset with the ability to anticipate client needs.
• Based out of Indianapolis, Indiana

Compensation & Benefits:

• Competitive salary based on experience.
• Comprehensive benefits package including health, dental, and vision insurance
• Phone allowance & travel reimbursement
• Professional development opportunities.

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