Job Description

We're looking for a proactive and personable Executive Assistant to support the Head of Upper School. This role is ideal for someone who thrives in fast-paced environments, values community, and brings precision and warmth to everything they do. Fully onsite role 8am-4pm

Key Responsibilities:

• Provide day-to-day admin support to Upper School leadership, managing schedules, scheduling meeting, operations, and communications
• Foster a welcoming office environment for students, families, and staff
• Coordinate major school events
• Track budgets, reconcile expenses, and maintain accurate records
• Manage digital filing systems, attendance reports, and data using Google Workspace and relational databases
• Liaise with vendors, manage travel arrangements, and support exam administration
• Ensure efficient workflows by maintaining/updating office procedures

Requirements:

• 3+ years of admin and operations experience preferably in academics/education supporting C-Suite
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Tech-savvy with proficiency in Google Workspace and comfort with data systems
• Detail-oriented, adaptable, and proactive problem-solver
• Bachelor’s degree (Business/Admin preferred)
• Spanish fluency a plus

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