Job Description

Executive Personal Assistant

We are seeking a highly organized and proactive Executive Assistant for our Boston, MA Financial Services client to support multiple Partners in managing their professional commitments. The ideal candidate will be adept at multitasking, possess exceptional communication skills, and demonstrate a keen ability to anticipate needs and solve problems efficiently.

**Candidates must be located in the Boston area as this role is fully onsite, x5/week**

Responsibilities

Executive Support:

• Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Conduct research and compile information for decision-making processes.
• Act as a liaison between the executive and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with personal errands and appointments as needed.

Administrative Duties:

• Screen and respond to phone calls, emails, and other correspondence.
• Maintain filing systems and organize documents for easy access.
• Track expenses and assist with budget management.
• Perform general office duties, including ordering supplies and managing office equipment.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• Financial or Professional services preferred.
• Minimum 3 years of experience as an executive assistant and personal assistant.
• Exceptional organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and integrity.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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