Executive Assistant to CEO Job at Allied Personnel, Inc., Morristown, NJ

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  • Allied Personnel, Inc.
  • Morristown, NJ

Job Description

BA Degree preferred, and at least 10 years of experience supporting a C-level executive or CEO. Bring heavy international experience,

Primary Administrative Objectives, Duties and Tasks :

  • Developing organized workflows including data management and filing for the CEO
  • Arranging international travel, visas and accommodations and travelling with the CEO to take minutes / notes at meetings, or to provide general assistance during presentations
  • Ability to travel internationally occasionally
  • Organizing and attending meetings and ensuring the CEO is well prepared for meetings
  • Screening phone calls, inquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority and directing them to the correct person
  • Organizing and maintaining diaries and making appointments
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO
  • Taking dictation and minutes
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Liaising with clients, suppliers and other management / staff
  • Becoming familiar with the corporate structure of the company in order to field all phone calls and accurately transition the information
  • Accepting and administering packages
  • Coordinating meetings and conference room schedules
  • Maintaining office supply inventory
  • Maintaining office equipment and furniture and ensuring the office is clean and tidy
  • Submitting and following through on maintenance repairs and upgrades
  • Researching vendors for pricing and delivery options

KEY REQUIREMENTS:

Ability to travel internationally when necessary.

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