Job Description

GENERAL SUMMARY:

Responsible for processing the patient paper medical record and converting it into an Electronic Medical Record (EMR) in a timely manner for the viewing of physicians, clinicians, and other designated health care employees for the treatment and care of the patient.

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:

• Ensures all pages have the appropriate patient identification and form identification barcode.
• Reviews the paper record against the electronic document to verify image quality and missing documents.
• Verifies and validates image/document errors and makes necessary changes as needed.
• Accurately identifies destination of record and/or loose report.
• Adheres to the defined schedule and expectations as determined by HIM Management.
• Communicates any record discrepancies or irregularities to HIM Management.
• Maintains productivity and quality levels in accordance with current standards.
• Performs other duties as assigned or required.
• On-Campus Scanning
• Performs near-time scanning of all active and discharge patient records on nursing floors.
• Retrieves and scans discharged records from all units and retrieves from outpatient and ED's and prepares for transport
• Process all loose documents in a timely manner.
• Notifies Health Information Management (HIM) Document Imaging (DI) Lead if supplies are needed or low in the DI storage room. Monitors, maintains, and re-stocks supply levels on WOW
• Utilizes designated discharge log on units to verity receipt of all records.
• Communicates effectively with nursing and ancillary staff regarding inquiries on the location of records and/or missing
• records.

KNOWLEDGE AND EXPERIENCE STRONGLY PREFERRED:

• Must have healthcare experience.
• Experience with Health Records is a plus.
• Must have Epic experience or experience working with other hospital systems like Cerner/PowerCharts/Meditech
• Intermediate computer skills including, but not limited to, Microsoft Office Word, Outlook, and Excel required.
• Excellent interpersonal and communication skills required.
• Critical thinking and detailed work skills required.
• Ability to perform repetitive tasks and maintain focus required.
• Ability to retain information and maintain a high level of accuracy required.
• Will be assigned a Walking Work Station. Must be able to stand/walk for extended periods of time.

KNOWLEDGE AND EXPERIENCE PREFERRED:

• Previous scanning and clerical experience preferred.
• Knowledge of medical terminology preferred.

EDUCATION AND EXPERIENCE REQUIRED:

• High School Grad or Equiv

EDUCATION AND EXPERIENCE REQUIRED:

• High school graduate or equivalent required

PREFERRED:

• Vocational, Technical, or Undergraduate Education

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