Job Description

Office Manager

San Francisco Office

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Office Manager to support our San Francisco office. This is an exempt position and reports to the Director of West Coast Strategy & Operations with a dotted line to the Global Director of Administration.

RESPONSIBILITIES include but are not limited to:

• Overseeing all of the day-to-day administrative operations of the office, including the oversight of the executive assistants, office management and facilities teams.
• Managing the operations of the following functions: duplicating, mail, reception, catering, conference services and supplies; negotiation and management of office equipment and vendor contracts
• Formulating and implementing policies and procedures within the parameters of firm-wide policies and in consultation with the SF office partners and the Director of West Coast Strategy & Operations.
• Preparing the office’s annual budget (expense and capital) submissions to the firm in coordination with the SF office partners and Director of West Coast Strategy & Operations; preparing special reports as required.
• Regular contact with Accounting in the New York office, including but not limited to collaborating on billing, invoicing and accounts receivable/payment processes.
• Overseeing all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; new office construction and renovations; build-out and lease administration.
• Maintaining the disaster recovery and business continuity plans of the SF office, including the coordination of emergency response plans with firm-wide procedures, updating and distributing weather-related and emergency information as needed, and regularly practicing emergency communication and response procedures.
• Developing and implementing efficient office workflows to enhance productivity and optimize resources; ensuring that office policies and procedures are followed and establish new protocols when needed.
• Preparation of special reports on office operations/issues as required.
• Helping maintain high morale and a strong client service ethic within the office.

Requirements:

• Bachelor’s Degree.
• Five or more years of managerial experience in a legal or professional services firm.
• Knowledge and general understanding of technology, human resources, and office operations.
• Outstanding management and interpersonal skills; able to work effectively with lawyers and administrative staff members.
• Articulate, with excellent writing skills and oral presentation skills; able to convey concepts and ideas clearly and professionally; exhibiting a proactive, adaptable and problem-solving mindset.
• Proven aptitude as a problem solver with a commitment to outstanding customer service.
• Proven success as a motivational leader with the stature and presentation skills to influence at all levels.
• This position requires in-office attendance, five days a week.

TO APPLY:

Please mention where you saw this position posted when applying. Please include a resume, cover letter and salary history/requirements.

Ahan Morris

Talent Manager

[email protected]

415.738.5811

Debevoise & Plimpton LLP is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.

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