Job Description

Redpoint Financial Group

Position: Office Manager / Administrative Assistant

Location: Sunnyside / Highlands

This will be an extremely competitive and rewarding opportunity for the perfect applicant, especially one looking for a vertical career opportunity, but please take the time to read through the job requirements and expectations listed below carefully before submitting your cover letter and resume. In an effort to reserve this opportunity for only motivated and qualified candidates, we have very strict job requirements and high expectations for the professionals that represent our Company. Moreover, Candidates should be prepared for an extensive interview process (technical and behavioral), to provide multiple references from previous places of employment, and to understand that dates of employment listed on resume will be verified before an offer is made. We are currently a team of 12 high performing professionals and appreciate this hiring process since it supports the growth of a goal-oriented team that we can all rely on (and achieve success from). If you think you're a perfect fit for us, please take five minutes to apply so that we can evaluate if we are the perfect fit for you.

YOU  = A motivated professional possessing a very strong work ethic and genuinely appreciates their role & responsibility as an experienced Executive Administrative Assistant / Office Manager.

· Ideal candidates should be described by employers, coworkers, and friends/family as: hard-working , detail oriented,  honest , motivated,  positive attitude , proactive,  career-centered , professional, organized , personable/amicable,  responsible , reliable/dependable, and ambitious.

US  = High growth full-service accounting & tax CPA firm with an awesome company culture looking for a professional that can help support and grow practice.

· Our employees and clients describe us as professional , having a fun/energetic culture, responsive , cutting-edge (i.e. cloud-based applications and processes), appreciative, hard-working , respectful, thoughtful, and honest .

SKILLS & RESPONSIBILITIES:

Administration and Office Management – 40%

• Handle a wide variety of administrative and office support related tasks independently
• Maintain computer and manual filing systems
• Assist with company events such as the annual holiday party, Happy Hours, Anniversaries etc.
• Troubleshoot any issues with IT systems and help set up new hire onboarding, phone, computer etc.
• Perform data entry, manage team calendars, and create company documents and reports
• Maintain inventory of kitchen, office, and supplies; place orders to keep stock full and follow through with requests/feedback from employees
• Disseminate mail in office and assist with UPS orders, USPS mailings, and other internal mailings/shipments
• Oversee office cleanliness and functionality- keep communal areas tidy and working throughout the day: coffee machine, copy/printing areas, and conference rooms.
• Greet all visitors (vendors, clients, employees, and referral partners) with energy and enthusiasm to ensure a positive experience and cover main phone line to ensure 100% telephone coverage during business hours and relaying proper messages in a timely manner
• Run office errands (mail, coffee orders, supplies, etc)
• Take initiative to support the needs of the business

Property Management – 10%

• Act as property manager for building and be the Point of Contact for tenants and vendors
• Oversee Accounts Receivable & Accounts Payable for the building
• Schedule building maintenance and manage outside vendors
• Assist with tenant move-in and move-out tasks (cleaning, keys, contracts, etc)

Executive Assistant to Owners – 10%

• Organize and manage calendar and meetings
• Anticipate needs and complete important tasks proactively
• Read, respond, and organize all incoming emails
• Various other tasks and projects as assigned

Billing and Invoicing – 20%

• Work alongside Director of Operations regarding:
• Accounts Receivable (i.e. invoicing clients) and Accounts Payable (i.e. paying bills)
• Creating, sending and manage invoices for clients
• Manage timesheets and exceptions reports for employees

Contract Review / Distribution – 10%

• Create engagement letters, statement of works and any other new client documents
• Review / edit recruitment contracts, benefits contracts, legal agreements etc.

Human Resources – 10%

• Manage compliance tasks tied to benefit disclosures, license renewals, HR, and company requirements
• Manage employee communications, onboarding and terminations
• Complete bi-monthly payroll initiatives
• Manage and maintain internal employee documents (W4, I9, Employee handbooks, employee contracts etc.)

MUSTS:

• Bachelor’s Degree
• 3 + years of relevant office management experience. Knowledge of office management systems and procedures
• Ability to work in fast-paced environment and adaptable to change and flexible
• Detail oriented and strong organizational skills for handling multiple projects simultaneously
• Ability to work independently, efficiently, and accurately as well as taking direction well when needed
• Demonstrate confidentiality and discretion when handling sensitive matters and information
• Comfortable communicating with people at all levels of the organization, and with a variety of personalities
• Proven ability to prioritize and multi-task
• Ability to be resourceful and proactive in dealing with issues that may arise
• Proficient in Microsoft Office, specifically Microsoft Outlook and Excel
• Has received solid performance reviews and feedback from previous employers
• Possesses excellent written and oral communication skills 
• Positive attitude, dependable, and reliable
• Ability to be in office 40 hours a week with additional hours required during busy tax seasons
• Dependable vehicle for running errands

PLUSES:

• Previous work experience with an accounting/CPA firm highly desired
• QuickBooks and Wrike experience a plus
• Knowledge of small business accounting (i.e. performing bank reconciliations in QuickBooks and processing payroll)
• Ability to research unknown technical issues using various firm tools and resources

COMPENSATION :

• This position is a full-time salaried position with benefits and 15 days PTO
• $55,000- $80,000 depending upon experience
• Semi-Annual Performance Bonus Opportunities

If interested, please submit a cover letter and resume to [email protected]

We look forward to hearing from you!

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