Real Estate Services Coordinator Job at Burnett Specialists Staffing | Recruiting, Austin, TX

bmw0TjY1V3hPZVp4ODRBU2U5OE1ZRThRK1E9PQ==
  • Burnett Specialists Staffing | Recruiting
  • Austin, TX

Job Description

Prestigious commercial real estate firm is seeking a Real Estate Services Coordinator to oversee the day-to-day operation of the Property Management Office of a Class A office park in the Arboretum. They are responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.

RESPONSIBILITIES:

Administrative:

  • Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel.
  • Assists with vendor service contract bids, contract preparation and administration as needed.
  • Maintains equipment inventory tracking and reporting.
  • Maintain property management calendar.
  • Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed.
  • Coordinates with security to provide building access for contractors.
  • Assists managers in compiling annual budget information and notebooks for distribution to others.
  • Performs initial coding of all A/P invoices for on-line system.
  • Primary liaison with Corporate HR & AP– payroll issues, timesheets, etc.
  • Assists with parking and leasing issues when tenants have questions.
  • Manage & schedule all Special Events & Filming projects in the building.
  • Update & Maintain building website.

Tenant Relations:

  • Develop and maintain positive tenant relations by providing consistently responsive quality service.
  • Schedules and coordinates all new tenant orientations.
  • Schedules all Tenant Events & Tenant giveaways.

Accounting and Reporting:

  • Write up direct bill invoices for statements, including print invoices, match up work orders, prepare invoices.
  • Statement assemblies, including make copies of rebills, late letters, match up statements, with backup by building, and scan to accounting for emailing out to tenants.
  • Prepare accruals for managed service provider accounts and reconcile tenant bill back accounts at the end of each month.
  • Budget manager in charge of entering numbers and making updates and preparing reports through entire budget process.

Requirements:

  • 1-3 years of applicable experience
  • Bachelor's degree is a plus.

Job Tags

Contract work, For contractors, Work at office,

Similar Jobs

FORTÉ

Audio-Visual Support Technician Job at FORTÉ

 ...including microphones, speakers, projectors, video conferencing, and presentation equipment. Basic understanding of signal flow, audio, and video connections and means of transport (analog and digital audio or video, HDBaseT, Dante, etc.). Ability to troubleshoot... 

Element U.S. Space & Defense

Facilities Security Officer Job at Element U.S. Space & Defense

 ...at some of our labs ~ Monthly Lab Bonus plans (Based on position) About the Role: Job Summary: The Senior Facility Security Officer (FSO) is responsible for implementing the industrial security program and ensuring company and customer security... 

Jones Networking

Food Quality Control Supervisor Job at Jones Networking

 ...Position Title: Food Quality Control Supervisor Location: Sterling, Virginia Industry: Food Manufacturing Reports To: Quality...  .... -Assist with food safety and quality audits performed by regulatory agencies (USDA, FDA, Health Department, VA Department of... 

ABB

Service Technician Job at ABB

As a Field Service Technician QCS , youll be responsible for executing service work in accordance with ABBs safety and quality standards for our Quality Control Systems (QCS) . Youll play a critical role in delivering exceptional service and supporting long-term...

Beck & Pollitzer USA

Electrical Project Manager Job at Beck & Pollitzer USA

 ...Summary of Primary Functions: As an Electrical Project Manager, you will play a crucial role in the successful estimation and management of electrical projects for our clients' industrial installations, automated warehouses, and production lines. You will work closely...