Job Description

Hi,

Please review job posting.

Volt is immediately hiring a Executive Admin IV in Sunnyvale, CA.

As an Executive Admin IV, you will:

Summary

We are seeking a highly motivated and adaptable Executive Assistant to join our client’s IS&T team. The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, ability to work autonomously, and show a proactive approach to solving problems. The individual will be responsible for managing day-to-day administrative tasks, supporting and assisting with events. As well as supporting senior leadership, while providing crucial team and building support. We seek a passionate team player that will be an integral part of the continued success and growth within the IS&T organization.

Description

You will be an Executive Assistant to two Sr Directors in IS&T. Daily activities will include challenging calendar management, coordinate meetings and video/conference calls while actively utilizing your keen problem-solving abilities as challenges arise. Scheduling both domestic and international travel and arranging for the team off-sites and events will be a regular task. Support will include coordinating cross-functional meetings across various locations/time zones, ensuring great communication and collaboration. You will also support team events throughout the year, bringing creativity and attention to detail to team needs and activities.

Minimum Qualifications

• Qualified candidates will have 8 plus years of Executive Assistant experience supporting Sr Director level or above.
• Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
• Excellent written and verbal communication skills and a strong sense of professionalism.
• Extensive calendar management.

Preferred Qualifications

• Proficiency in products like: Calendar, Numbers and Keynote
• Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members.
• Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment.
• Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
• Experience managing complex calendars, including prioritizing meetings, video calls, and resolving scheduling conflicts proactively.
• Ability to notice trends and anticipate needs and changes and react accordingly with a calm demeanor.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships cross-functionally and with other executive assistants outside of IS&T.
• Possess a “can-do” attitude - no task is too big or too small.

Role Details:

Full time , Contract Opportunity . (Hybrid Onsite Schedule).

Duration: 6 months to start with possibility to be extended up to 12 months.

Location: Sunnyvale, CA - (Hybride onsite - Monday-Thursday onsite, Friday remote (with flexibility)).

Pay Rate: $60.00/hr. to $64.18/hr.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [email protected] or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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