Client : Morgan Stanley
Job Title : Executive Assistant
Work Location: 1 New York Plaza New York NY USA 10004
Pay Rate: $30/hr on W2 (no benefits)
Period 07/07/2025 to 07/05/2026
Description:
Hybrid: 3 days a week in office, flexible to more
Top Skills
- Bachelor's Degree
- Concur Exp.
Job Responsibilities
The Administrative Assistant is a highly visible role that engages senior stakeholders on a day-to-day basis. The role responsibilities include: Managing an organized calendar, including coordinating meeting scheduling with key stakeholders, organizing logistics for in-person and zoom meetings, and ensuring all materials / meeting prep is in place in advance of meetings Ability to work on presentations and in presentation prep and editing and some other ad hoc project type work. This may include collecting & collating information from Mgmt team for various department exercises. Zoom meeting set up, travel booking experience with CSTO Systems Arrange travel and accommodations for executives. Prepare expense reports. Manage sensitive matters with a high level of confidentiality and discretion Help coordinate logistics for divisional events Represent the Workforce Services team in a positive light through excellent follow-through skills and sound judgment.
Qualifications
- 8+ years of related experience in a fast-paced environment supporting senior level executives
- Experience in financial management industry is a plus
- Ability to adapt to a fast-paced environment and ambiguous situations
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to communicate well at all levels of staff and leadership
- Excellent ability to multi-task and to set precedence for deliverables
- Proficiency in Outlook and experience with the Microsoft suite of applications including PowerPoint, Excel, and Microsoft Word Experience with communications applications: Zoom, Teams, VBrick
- Experience with Concur expense software is an asset
- Comfortable running reports from in-house applications
- Demonstrates capability to work independently and take ownership of processes
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